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A Dealership Key Tracking System Should Track More Than Keys
Keys, cars, and dealer plates all move around your dealership, and each one needs an owner and a record.
A key tracking system for car dealerships has one job at its core: telling you who has the key to a given car. But the key is only one of three things you need to account for. The car can be somewhere other than where you think it is, and a dealer plate can be out with no record of who has it. Here is how 1Micro's iSafe and iLot software cover all three.
Start With the Key
Dealership key management starts with the key. A car dealership key management system built on iSafe hardware and iLot software ties every key to a KeyTag and logs every removal and return against a person's login. Access can be set by person, so you decide who can take which keys. The record is cloud-based, so you can look up any key from any device, at any time.
When it's time to close up for the day or an employee is clocking out, the Keys Checked Out report in iLot Reporting shows which keys are currently out of the system and why they were removed.
Keys also change hands before they make it back to the cabinet, like a salesperson passing a car off to a coworker. iLot's KeyTransfer feature handles that. One employee scans a one-time transfer QR code to pass the key to another, so the record shows who has it without a trip back to the iSafe.
You can also cap how many keys any one employee has out at a time, so a single salesperson doesn't end up holding a stack of them.
Then the Car
A key tells you who can get into a car, but not where it's parked. iLot Asset Tracking uses phone scans and geofences to show where each vehicle is, with no GPS hardware to install on your cars. You can set up as many lot locations as you need, and when a key is returned, the car's location can be updated along with it.
New cars don't have to be entered by hand, either. The iSafe syncs with your inventory feed, so a vehicle that arrives at the dealership is added automatically.
Then the Plates
Dealer plates move from car to car, and they're easy to lose track of. The iSafe Pro 6.0 offers an optional dealer plate drawer, so plates can be checked out and logged the way keys are, with reports that show which plate is out and which user removed it.
Why It Helps to Have All Three in One Place
When the key, the car, and the plate each live on a different sheet or in a different system, answering one question can take three lookups. With iSafe and iLot, they're tracked together, and iLot Reporting can email scheduled reports to your managers, such as a daily summary.
Sized for Your Store
The iSafe is a dealership key control system that fits dealerships of every size. The iSafe Lite starts at 20 keys, and the iSafe Pro scales from 100 keys past 10,000. If you run more than one location, iSafe systems communicate and report in real time. You can look at every store at once or filter to a single location, so it's always clear which one you're looking at and keys don't get mixed up between stores.
Ask Where Each One Is
When you compare key tracking systems for car dealerships, ask what each one can show you for a key, a car, and a plate. If the answer for any of them is to check another sheet, the system is tracking only part of what moves around your lot.
See How Dealership Key Tracking Works
Explore key control for Automotive.
Check out iLot Asset Tracking.
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