What Should Your Key Management Software Be Able to Tell You?

What Should Your Key Management Software Be Able to Tell You?

Four questions your key management software should answer in seconds, and how 1Micro's iLot software answers them.

Key management software is the part of a key control setup that keeps the record. The cabinet holds the keys, and the software knows who took which one, when, and whether it came back. If you're comparing options, the best test is the questions the software can answer. Here are the ones that matter, and how 1Micro's iLot software handles each.

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Who Has This Key Right Now?

It's the first question anyone asks about a key. In iLot, each key is tied to a KeyTag, and every removal and return is logged against a person's login. So the answer is a lookup on your phone or computer, and no one has to start calling around.

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Who Is Allowed to Take It?

Knowing who has a key matters less if anyone could have taken it. Every employee has a personal login, and access can be restricted by person, so spare keys can be limited to admins and a technician can be limited to the keys assigned to them. You decide who can take what, and the software enforces it.

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What Does It Tell You Without Being Asked?

You shouldn't have to log in to find out something happened. The system can send instant email and text alerts any time a high-value asset or vehicle key is accessed. iLot Reporting can also email scheduled reports to your managers, such as a daily summary.

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Can You See Every Location?

If you run more than one site, you need the same answers from all of them. iSafe systems at multiple locations communicate and report in real time, so you can review every location from any device.

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One Software Across Every iSafe

iLot runs on the iSafe Pro, iSafe Lite, and iSafe SOLO, so a small cabinet at one site and a large system at another report into the same record. Together, iSafe hardware and iLot software make up an electronic key management system, with the cabinet controlling access and the software keeping track.

The iLot Core app also lets your team remove a key from a phone by presenting a one-time QR code to the iSafe camera, and that transaction is logged to the same record.

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For Dealerships, It Knows the Car Too

In an automotive setting, the software follows the vehicle as well as the key. iLot Core can decode a VIN using J.D. Power's ChromeData, and with iLot Service Drive a technician can see the geofence where a car is parked along with the status of its key.

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Choose Software by the Questions It Answers

When you compare key management software, ask each vendor to show you the answers instead of reading you a feature list. Who has the key right now? Who is allowed to take it? What was accessed that you should know about? Can you see every location? If a system can't answer all four from a phone or laptop, you have a physical key management system without the management part.

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See What Your Key Management Software Could Show You

Check out iLot Core. 

Explore iLot Reporting.

 Request a Webinar or a Quote from the 1Micro Team.

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