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Which Cars in Your Inventory Don't Have a Key Assigned?
The Asset Aging Report in iLot Reporting shows how old each vehicle is and whether it has a key assigned to it.
Every vehicle in your inventory should have a key assigned to it in your system, tied to the vehicle by a KeyTag. 1Micro's iSafe is a car dealership key management system, and with iLot software, one report lists which vehicles have a key assigned and which don't, so nobody has to walk the lot to check.
What the Asset Aging Report Shows
The Asset Aging Report in iLot Reporting shows how new or how old your vehicles are and whether each one has a key assigned. Every vehicle is VIN decoded through J.D. Power's ChromeData, so each unit in the report comes with its vehicle details.
Room for Any Size of Inventory
iLot Reporting can handle 10 assets or 10,000,000, so there's no limit to how much inventory it can keep track of. Each vehicle gets its own asset page, which is where its key is connected to it.
If you run more than one location, a single sign-in lets you manage all of them or search the data at just one. On the hardware side, the iSafe Lite handles 20 to 100 keys for smaller operations, and the iSafe Pro starts at 100 keys and scales past 10,000.
A dealership can add dealer plates, gas cards, and GPS navigation MicroSD cards to the same system, so the items that go with a vehicle are tracked right alongside it.
The same room to grow applies outside the dealership. Property management teams use it for apartment keys and office keys, fleets and rental operations use it for their vehicle keys, and police departments and government agencies use it for the keys to patrol vehicles, equipment, facilities, and evidence rooms.
Getting a Car Into the System
A key can only be assigned to a vehicle that's in the system, so a dealership key tracking system has to start with your inventory. With iLot Core, you can book in a trade or a new vehicle from your phone by scanning the VIN and entering the stock number, and the vehicle is VIN decoded into your inventory automatically.
You can also skip the manual entry. The iSafe syncs with your inventory feed, so a vehicle that arrives at the dealership is added automatically, saving up to five minutes per entry. 1Micro exchanges data with more than 100 databases, including vAuto and Tekion. That's how an automotive key management system keeps up with inventory that changes every day.
One Key or Two
From your phone, iLot Core lets you assign a key to a vehicle to add it to your iSafe, and unassign it to take it out of the system. When you look up a vehicle, you can also see whether one key or two are assigned to it, so you know how many keys to expect when you go to find it.
Finding the Key Once It's Assigned
A simple search connects a key to its vehicle. From there, iLot Core shows who has the key, or which iSafe it's in. Vehicle notes let you add anything noteworthy about a unit, so the details travel with the record.
Check It From Anywhere
iLot reports are cloud-based and available 24/7 from any device, so dealership key management doesn't depend on being on the property to see what's assigned. You can also schedule an automated report to your managers every day.
One Answer for Every Vehicle
A vehicle key management system should answer two questions for every unit in your inventory. Does it have a key, and where is that key right now? Key tracking systems for car dealerships and dealership key control systems are only worth having if they answer both. With iSafe hardware and iLot software, you get both answers from one place.
See How Vehicle Key Management Works
Learn about iLot Reporting.
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